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- Volunteer Sign Up Form - Booth Ohfishal/Assistant
- Volunteer Sign Up Form - Booth Sitter
- Volunteer Sign Up Form - Entertainment/Stages
- Volunteer Sign Up Form - Festival Retail
- Volunteer Sign Up Form - Field of Fun
- Volunteer Sign Up Form - Field Response Team
- Volunteer Sign Up Form - Grande Parade
- Volunteer Sign Up Form - Hospitality
- Volunteer Sign Up Form - Information Booths
- Volunteer Sign Up Form - Parking
- Volunteer Sign Up Form - Shuttle Booths
- Volunteer Sign Up Form - Survey Takers
- Volunteer Sign Up Form - Splash! Mob Game Runner
- Volunteer Sign Up Form - Flexible ReSpawndor
- Volunteer Sign Up Form - XStream Team
- Spawnsorships
- Get Involved
- About Us
- Our Other Festivals
- Mountain Top ITT Bike Race - NEW in 2013!
2013 Non-Profit Vendor GUIDELINES
FESTIVAL DATES:
May 3 Application deadline
May 31 Notification of jury results emailed to all organizations
June 14 Booth fee due (See below for cancellation policy/deadline)
Aug 16 Cancellation deadline to receive refund
Sept 6 Booth assignments and set-up info emailed
Oct 5 & 6 Festival - 10am to 6pm daily
Oct 31 Commission payments due
May 3 Application deadline
May 31 Notification of jury results emailed to all organizations
June 14 Booth fee due (See below for cancellation policy/deadline)
Aug 16 Cancellation deadline to receive refund
Sept 6 Booth assignments and set-up info emailed
Oct 5 & 6 Festival - 10am to 6pm daily
Oct 31 Commission payments due
Application Deadline - Completed application must be submitted by
May 3, 2013.
Booth Fee
- There is a $85 booth fee for each 10x10 ft space. Payment can be mailed to: Vendor Manager/Issaquah Salmon Days, 155 NW Gilman Blvd., Issaquah, WA 98027
- Booth fees are due by June 14, 2013 if you are selected to guarantee your booth space.
- You may pay by check or online. A link to a secure online payment page will be emailed to you with your acceptance information.
- Previous booth locations are not guaranteed.
- Booth fees will be refunded (less a $20 processing fee) if cancellation is received before August 16, 2013.
- Booth sharing is strictly prohibited.
COMMISSION PAYMENT & SALES REPORTING
- Sales reporting and commission payment of 10% of NET proceeds must be received at the Festivals Office by October 31, 2013.
Electricity
- Electricity is not available for Non-Profit booths and generators must be pre-approved in writing by Festival Office.
Hours of Operation
- Festival hours are 10 am – 6 pm, Saturday and Sunday, October 5 and 6, 2013.
- Booths must be open during this time and close promptly at 6 pm.
- Streets are re-opened to vehicle traffic in the evening and morning.
Food Operation
- Vendor must have appropriate King County Department of Public Health Department permits and complete all documentation for pre-approval as required by Eastside Fire & Rescue.
- Vendor is responsible for a clean booth area, for providing a trash can for inside the booth and for disposing of all garbage and recyclables as directed by the Festival.
- Menu items in glass containers are not allowed.
- The Festival reserves the right to restrict certain food items or beverage brands due to contractual exclusivity with Festival Spawnsors.
Merchandise
- All merchandise must be consistent to the photos submitted with the application.
- The Festival reserves the right to close any booth that does not adhere to these regulations.
- Sales of Issaquah Salmon Days Festival or Issaquah souvenirs are not permitted unless noted on the application and approved at the time of vendor selection.
Security - Booth structure and contents, including inventory, are the sole responsibility of the vendor. The Festival, Chamber of Commerce and the City of Issaquah do not assume any responsibility for injury to persons, loss or damage to any property of the vendor, including theft, accidents or acts of God.
Restrictions
- NO CASH SPONSORSHIPS, OR SPONSOR SIGNAGE, ALLOWED DURING SALMON DAYS PARTICIPATION. Presence is limited to the non-profit/service organization applicant exclusively.
- Vendors are not allowed to ‘rove’ with their merchandise at any time.
- No alcoholic beverages, loud music, televisions or ‘hawking’ are allowed within or in the vicinity of your booth.
- The Issaquah Salmon Days Festival name, logo, and theme are trademarked. Any use must be pre-approved by the Festivals Office.
- Give-away items (pins, pens, pencils, etc.) must be submitted with the application and approved at the time of vendor selection.
- Balloons may not be given away under any circumstance. Frisbees may not be given away on the Field of Fun.
- No banners of organization sponsors are allowed on or in the booth or area.
Selection
- Applications are only accepted from non-profit organizations who are located in Issaquah and/or who are a significant provider to the Issaquah community for a particular service. Any services or organizations within a parent non-profit organization must also be non-profit.
- Application and past participation does not guarantee acceptance.
- The Issaquah Salmon Days Festival reserves the right to refuse any application.
- Notification regarding acceptance will be emailed on or after May 31, 2013.
Set Up & Take Down - Participants will be advised of the load-in time (early on Saturday morning, Oct. 5) after acceptance. Set-up must be complete and vehicles must be removed from the street by 8:30 am on both Saturday and Sunday. Late arrivals must walk in their supplies. Load-out begins after 6:30 pm on Sunday, Oct. 6.
Vehicles are allowed access as soon as the Issaquah Police Dept. declares that it is safe to open the streets. All booths, vehicles and vendor debris must be removed from the Festival grounds by 8pm, Sunday, Oct. 6. If booth area is not left clean at the end of the Festival, vendor must pay a $100 booth clean-up fee.
INDEMNITY AND WAIVER
The APPLICANT shall indemnify and hold the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH arising out of, or in connection with, or incident to, the execution of this Agreement and/or APPLICANT’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by, or result from, the concurrent negligence of the CHAMBER OF COMMERCE (Festival Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers, this indemnity provisions shall be valid and enforceable only to the extent of the negligence of the APPLICANT; and provided further, that nothing herein shall require the APPLICANT to hold harmless or defend the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers for damages or loss caused by the CHAMBER OF COMMERCE (Festivals Office) or CITY OF ISSAQUAH’S sole negligence. The APPLICANT expressly agrees that the demnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of this Agreement. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
May 3, 2013.
Booth Fee
- There is a $85 booth fee for each 10x10 ft space. Payment can be mailed to: Vendor Manager/Issaquah Salmon Days, 155 NW Gilman Blvd., Issaquah, WA 98027
- Booth fees are due by June 14, 2013 if you are selected to guarantee your booth space.
- You may pay by check or online. A link to a secure online payment page will be emailed to you with your acceptance information.
- Previous booth locations are not guaranteed.
- Booth fees will be refunded (less a $20 processing fee) if cancellation is received before August 16, 2013.
- Booth sharing is strictly prohibited.
COMMISSION PAYMENT & SALES REPORTING
- Sales reporting and commission payment of 10% of NET proceeds must be received at the Festivals Office by October 31, 2013.
Electricity
- Electricity is not available for Non-Profit booths and generators must be pre-approved in writing by Festival Office.
Hours of Operation
- Festival hours are 10 am – 6 pm, Saturday and Sunday, October 5 and 6, 2013.
- Booths must be open during this time and close promptly at 6 pm.
- Streets are re-opened to vehicle traffic in the evening and morning.
Food Operation
- Vendor must have appropriate King County Department of Public Health Department permits and complete all documentation for pre-approval as required by Eastside Fire & Rescue.
- Vendor is responsible for a clean booth area, for providing a trash can for inside the booth and for disposing of all garbage and recyclables as directed by the Festival.
- Menu items in glass containers are not allowed.
- The Festival reserves the right to restrict certain food items or beverage brands due to contractual exclusivity with Festival Spawnsors.
Merchandise
- All merchandise must be consistent to the photos submitted with the application.
- The Festival reserves the right to close any booth that does not adhere to these regulations.
- Sales of Issaquah Salmon Days Festival or Issaquah souvenirs are not permitted unless noted on the application and approved at the time of vendor selection.
Security - Booth structure and contents, including inventory, are the sole responsibility of the vendor. The Festival, Chamber of Commerce and the City of Issaquah do not assume any responsibility for injury to persons, loss or damage to any property of the vendor, including theft, accidents or acts of God.
Restrictions
- NO CASH SPONSORSHIPS, OR SPONSOR SIGNAGE, ALLOWED DURING SALMON DAYS PARTICIPATION. Presence is limited to the non-profit/service organization applicant exclusively.
- Vendors are not allowed to ‘rove’ with their merchandise at any time.
- No alcoholic beverages, loud music, televisions or ‘hawking’ are allowed within or in the vicinity of your booth.
- The Issaquah Salmon Days Festival name, logo, and theme are trademarked. Any use must be pre-approved by the Festivals Office.
- Give-away items (pins, pens, pencils, etc.) must be submitted with the application and approved at the time of vendor selection.
- Balloons may not be given away under any circumstance. Frisbees may not be given away on the Field of Fun.
- No banners of organization sponsors are allowed on or in the booth or area.
Selection
- Applications are only accepted from non-profit organizations who are located in Issaquah and/or who are a significant provider to the Issaquah community for a particular service. Any services or organizations within a parent non-profit organization must also be non-profit.
- Application and past participation does not guarantee acceptance.
- The Issaquah Salmon Days Festival reserves the right to refuse any application.
- Notification regarding acceptance will be emailed on or after May 31, 2013.
Set Up & Take Down - Participants will be advised of the load-in time (early on Saturday morning, Oct. 5) after acceptance. Set-up must be complete and vehicles must be removed from the street by 8:30 am on both Saturday and Sunday. Late arrivals must walk in their supplies. Load-out begins after 6:30 pm on Sunday, Oct. 6.
Vehicles are allowed access as soon as the Issaquah Police Dept. declares that it is safe to open the streets. All booths, vehicles and vendor debris must be removed from the Festival grounds by 8pm, Sunday, Oct. 6. If booth area is not left clean at the end of the Festival, vendor must pay a $100 booth clean-up fee.
INDEMNITY AND WAIVER
The APPLICANT shall indemnify and hold the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH arising out of, or in connection with, or incident to, the execution of this Agreement and/or APPLICANT’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by, or result from, the concurrent negligence of the CHAMBER OF COMMERCE (Festival Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers, this indemnity provisions shall be valid and enforceable only to the extent of the negligence of the APPLICANT; and provided further, that nothing herein shall require the APPLICANT to hold harmless or defend the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers for damages or loss caused by the CHAMBER OF COMMERCE (Festivals Office) or CITY OF ISSAQUAH’S sole negligence. The APPLICANT expressly agrees that the demnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of this Agreement. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
