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The Issaquah Salmon Days Festival, located in the heart of Historic Downtown Issaquah, is the
annual Fall celebration of the salmon returning to our lakes, streams and downtown hatchery.
The weekend celebration attracts more than 150,000 visitors as the Festival includes exhibits, Arts & Crafts booths, a Grande Parade, Foods of the World, the annual certified 5K and 10K runs, the Field of Fun with activities
for all the kids, and four stages of continuous live entertainment. Free events and activities
are planned for all ages all weekend long. Salmon Days is Washington’s signature Festival for the
first weekend in October every year.
Salmon Days is also a time when non-profit organizations who serve the Issaquah community
organize major fundraisers while providing much needed services, fun activities or information
and education opportunities for Festival visitors. For 2008, Salmon Days looks forward to working
with more than 60 non-profit organizations in these efforts. However, with the popularity of
Salmon Days and the growth around Issaquah, the Festival also receives an extremely high number
of non-profit participation requests. Unfortunately, our capacity does not allow for inclusion
of all applicants. Please note that application or prior participation does not guarantee
selection for the current year. Due to the high demand for booth
spaces, the Festival can only
accept applications from non-profits who are located in Issaquah and/or who are a significant
provider to the Issaquah community for a particular service. Please evaluate your qualifications
before submitting an application.
HOW DO I KNOW IF I NEED TO FILL OUT A NON PROFIT VENDOR
APPLICATION? The Salmon Days Special Events Permit and Festival Footprint encompasses the Issaquah City Limits during the 2 day event. If you are a non profit organization and want to participate with: an Activity, selling Merchandise, Food or Beverage, providing Information or Promotion, or Pay Parking, you need to apply to Salmon Days.
If you are a for profit business wanting to assist a non profit organization in a fund raising Activity, selling Merchandise, Foor or Beverage, providing Information or Promotion, or Pay Parking, you need to apply to Salmon Days.
Application Information & Deadlines
Rules & FAQs
Download 2008 Application
Application Deadline: June 1, 2008.
Non-Profit Categories
There are five (5) Non-Profit application categories for Salmon Days 2008.
Activity
Merchandise
Food and Beverage
Information/PR
Pay Parking
A booth may have activities that are in more than one category. Vendor must complete all
application sections that apply to the activity offerings of their booth space. For example,
if a booth has a children’s activity AND is giving away a promo item, the Vendor must complete
the Activity and Children’s Merchandise sections of the application.
2008 Non-Profit Vendor Rules & Regulations and FAQ Topics
Booth Activities
All activities must be consistent in content, form and quality with the description you provide
and with your photos reviewed during Vendor selection.
Booth Fee
The Non-Profit Fee includes a Booth flat fee of $75 and 10% commission on any Net Sales
(gross sales less cash expenses). A check or money order for your booth fee must accompany your application.
This commission amount is due and payable by, October 17, 2008.
The Booth fee is returned July 25, 2008, if Vendor is not selected.
Booth Space and Structure
Booth space sizes are associated with your Booth Flat Fee and BBQ Fee. Vendors must stay within the
booth space, including side awnings, walkways, etc. Vendor is responsible for providing their booth
structure. No stakes may be used in any park or grass area. No items, signs, banners or booth anchor
lines are to be attached to trees or shrubs. The booth structure must be self-standing and,
if appropriate, weighted by means that are not a trip hazard or affixed to the ground or any other
structure. Vendor must be prepared with a proper booth structure in case of wind or inclement weather.
Cancellation
Booth fees are refunded if the Non-Profit Vendor's cancellation request is received before July 31, 2008.
Certificate of Insurance
Accepted Vendors must provide the Festival with a Certificate of
Insurance, by August 4, 2008, naming the Issaquah Chamber of
Commerce and
the City of Issaquah as additional insureds as pertains to your participation in the
Issaquah Salmon Days Festival.
Commission Payment & Sales Reporting
Sales reporting and commission payment must be received at the Festivals Office by
October 17, 2008.
Electricity
Electricity is generally not available for Non-Profit Vendors.
Generators are only allowed if pre-approved at Vendor Selection. Vendor must provide
sufficient information about the need for electricity and the type of generator on their
application. Generators must be placed on a hard surface: concrete, gravel or plywood.
Food Operations
Vendor must include a complete Menu/Price List with their application. Only menu items
(at prices) listed on the Vendor application may be sold at the Festival. Changes or additions
are only allowed with pre-approval by the Festival prior to August
22, 2008. Menu items in glass
containers are not allowed.
The Salmon Days Festival reserves the right to restrict certain food items or beverage brands
due to contractual exclusivity with Festival Spawnsors. Vendors will be notified of any
such restrictions that may conflict with their menu offerings before acceptance. Vendors who
sell soft drinks or bottled water as part of their regular menu will have the opportunity to
offer the Salmon Days Ohfishal Beverages in their booth and to source the product from an
on-site truck.
Vendor must have appropriate King County Department of Public Health permits. Questions about
Health Dept. permits, should be directed to Leonard Winchester, 206-296-9842, email leonard.winchester@metrokc.gov. Do not contact the Salmon Days office with these questions as we
cannot advise you on Health Dept. regulations.
After acceptance, Vendor must submit a Booth Layout drawing for approval to Eastside
Fire & Rescue (EFR). Vendors must adhere to EFR Regulations for Temporary Tents and Canopies,
Cooking Booths, and BBQ Cooking at Festivals. Fires, including BBQ’s, must be completely
extinguished at the end of each day.
Vendors must be prepared to serve disabled customers who may not be able to reach your window.
If a customer comes to a your booth in a wheelchair, the Vendor needs to have an employee who
can go out to take the order, collect payment and deliver the food order to the customer.
An ice vendor will be onsite for Vendors who need to purchase ice for their booths.
Salmon Days does not provide refrigerated trucks for cold storage.
Garbage & Recycling
Vendor is responsible for a clean booth area, free of debris, for providing a trash can for
inside the booth and for disposing of all garbage and recyclables as directed by the Festival.
Vendor is responsible for placing non-recyclable trash in dumpsters rather than the Festival
garbage cans. The Festival recycles cardboard, tin, PET plastic, aluminum and glass. All
cardboard much be broken down. Vendor is responsible for bringing an ashtray if Vendor is a
smoker.
If booth space is not left clean and free of debris at the end of the Festival, Vendor must
pay a $100 Booth Clean-Up Penalty.
Merchandise
All merchandise must be consistent with the photos/slides submitted with the application and
reviewed during Vendor selection. The Festival reserves the right to close any booth not adhering
to these regulations.
Sales of Issaquah Salmon Days Festival or Issaquah souvenirs are not permitted unless noted
on the application and approved at the time of Vendor selection.
Local Lodging Accommodations
A listing of local accommodations will be included in the Acceptance Packets mailed July
25,
2008 and will be posted here on the website.
Notification of Status
All applicants are notified of acceptance status July 25, 2008. Information
regarding the status of Non-Profit applications will not be given out prior to the receipt of
the Notification Letter.
Parking
There is no reserved parking for Non-Profit Vendor vehicles. Vendor is responsible for securing
their vehicle in a legal parking space off the Field of Fun. Parking is available on side streets around
the Festival area. Also, there are pay parking lots around the Festival perimeter managed by
local non-profit groups. Cost is usually $5 per day.
Photos
Non-Profit Vendors are required to submit one (1) current color photo of their Booth and
one (1) photo which represents the products/activities the Vendor intends to offer at
Salmon Days. Slides will not be accepted.
Photos are preferred and should be labeled on the BACK with the Vendor’s name and business
name.
Product/activity photos are only returned to the Applicant if a legal size,
self-addressed stamped envelope with correct postage is included with the application. Booth
photos are retained by the Festival for all Vendors selected for the Festival.
Restrictions
Vendors are not allowed to 'rove' with their merchandise at any time.
No alcoholic beverages, loud music, televisions or 'hawking' are allowed within or in the
vicinity of your Booth.
The Issaquah Salmon Days Festival name, logo, and theme are trademarked. Any use must be
pre-approved by the Festivals Office.
Give-away items (pins, pens, pencils, etc) must be submitted with the application and
approved at the time of Vendor selection. Balloons may not be given away under any
circumstance.
Sales Tax
The Festival purchases a temporary city business license from the City of Issaquah for each
Vendor. Vendors are responsible for collecting, reporting, and paying WA state sales tax to the
State of Washington under Sales Tax Code #1714.
Security
Booth structure and contents, including inventory, are the responsibility of the Vendor. The
Festival, Chamber of Commerce and the City of Issaquah do not assume any responsibility for
injury to persons, or loss or damage to any property of the Vendor, including theft, accident or
acts of God.
Selection
Applications are only accepted from non-profit organizations who are located in Issaquah and/or
who are a significant provider to the Issaquah community for a particular service. Application
and past participation does not guarantee acceptance. The Issaquah Salmon Days Festival reserves
the right to refuse any application. Notification letters regarding acceptance will be mailed
July 25, 2008.
Set Up & Take Down
Vendors will be advised of the load-in time after acceptance.
Set-up must be complete and vehicles must be removed from the street by 8:30 am on Saturday and
Sunday. Late arrivals must walk in their supplies.
Load-out begins after 6 pm on Sunday, October 5th. Vehicles are allowed access as soon as the
Issaquah Police Dept. declares that it is safe to open the streets. All booths, vehicles and
Vendor debris must be removed from the Festival grounds by 8pm, Sunday, October
5th.
Signage
Vendors must provide their own signs. Signs must look professional. Handwritten signs are not
allowed. Only the Booth Name, as stated on the application, and Ohfishal Salmon Days Food
Spawnsor names are allowed on the signage. The Issaquah Salmon Days Festival name, logo, and
theme are trademarked. Any use must be pre-approved by the Festivals Office.
Vendors may not advertise outside of their booth space including use of rovers, flyers and
sandwich boards.
Trailers
If your booth structure is a trailer, the trailer footprint, including hitch, must fit within
the Booth Space allotted by the Festival.
Washington State UBI
Washington State requires a UBI (Uniform Business Identifier). To obtain a UBI, call
Mark Bader at 1-866-248-1287 Ext. 3 or email:
markbad@dor.wa.gov
Website: www.dor.wa.gov. Applications cannot be accepted without an UBI.
Welcome Packets
Non-Profit Vendor welcome packets are mailed in mid-September with the move-in details including booth
assignments, location maps, and load-in instructions.
Contact Salmon Days
For questions related to Vendor applications and participation, email vendorinfo@salmondays.org
or call 425.392.0661425-392-0661 Ext. 32.
For additional Festival information that is not vendor related, email info@salmondays.org or
call 425.392.0661.
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