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- Volunteer!
- Volunteer Sign Up Form - Booth Ohfishal/Assistant
- Volunteer Sign Up Form - Booth Sitter
- Volunteer Sign Up Form - Entertainment/Stages
- Volunteer Sign Up Form - Festival Retail
- Volunteer Sign Up Form - Field of Fun
- Volunteer Sign Up Form - Field Response Team
- Volunteer Sign Up Form - Grande Parade
- Volunteer Sign Up Form - Hospitality
- Volunteer Sign Up Form - Information Booths
- Volunteer Sign Up Form - Parking
- Volunteer Sign Up Form - Shuttle Booths
- Volunteer Sign Up Form - Survey Takers
- Volunteer Sign Up Form - Splash! Mob Game Runner
- Volunteer Sign Up Form - Flexible ReSpawndor
- Volunteer Sign Up Form - XStream Team
- Spawnsorships
- Salmbassadors/NW Hosting
- About Us
- Our Other Festivals
- Mountain Top ITT Bike Race - NEW in 2013!
- Spend the Night!
2013 Field of Fun Vendor GUIDELINES
FESTIVAL DATES:
May 3 Application deadline
May 31 Notification of jury results emailed to all organizations
June 14 Booth fee due (See below for cancellation policy/deadline)
Aug 16 Cancellation deadline to receive refund
Sept 6 Booth assignments and set-up info emailed/ Certificate of Insurance due
Oct 5 & 6 Festival - 10am to 6pm daily
Oct 6 Commission payments due by 8pm
May 3 Application deadline
May 31 Notification of jury results emailed to all organizations
June 14 Booth fee due (See below for cancellation policy/deadline)
Aug 16 Cancellation deadline to receive refund
Sept 6 Booth assignments and set-up info emailed/ Certificate of Insurance due
Oct 5 & 6 Festival - 10am to 6pm daily
Oct 6 Commission payments due by 8pm
Application Deadline - All applicants must submit a Completed Application Package by May 3, 2013.
Booth Activities and Merchandise - All activities and merchandise must be consistent with the photos submitted with the application and reviewed during Vendor selection. The Festival reserves the right to close any booth not adhering to these regulations.
Booth Fee - Booth fees are due upon acceptance. In case of cancellation, booth fees will be refunded (less a $20 processing fee) if cancellation is received before August 16, 2013.
Booth sharing is strictly prohibited.
Certificate of Insurance -
The VENDOR shall procure and maintain for the duration of the Salmon Days Festival (including set up and breakdown) insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the VENDOR, their agents, representatives, employees or subcontractors. VENDOR’S maintenance of insurance as required by the agreement shall not be construed to limit the liability of the VENDOR to the coverage provided by such insurance, or otherwise limit the ISSAQUAH CHAMBER OF COMMERCE and CITY OF ISSAQUAH’s recourse to any remedy available at law or in equity. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Any payment of deductible or self-insured retention shall be the sole responsibility of the VENDOR.
The VENDOR shall provide a Certificate of Insurance and additional insured endorsement page(s) evidencing Commercial General Liability insurance written on an ISO occurrence basis form CG 00 01 and shall cover liability arising from premises, operations, property damage, independent contractors and personal injury and advertising injury, with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.
The ISSAQUAH CHAMBER OF COMMERCE, ISSAQUAH SALMON DAYS FESTIVAL and CITY OF ISSAQUAH, its officers, volunteers and agents shall be named as an additional insured on the insurance policy, as respects actions performed by or on behalf of the VENDOR and a copy of the endorsement naming the ISSAQUAH CHAMBER OF COMMERCE, ISSAQUAH SALMON DAYS FESTIVAL and CITY OF ISSAQUAH as additional insured shall be attached to the original Certificate of Insurance and provided to the Festival Office no later than September 7, 2013. The ISSAQUAH CHAMBER OF COMMERCE reserves the right to request certified copies of any required insurance policies.
The VENDOR’S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. The VENDOR’S insurance shall be primary insurance with respect to the ISSAQUAH CHAMBER OF COMMERCE, ISSASQUAH SALMON DAYS FESTIVAL and CITY OF ISSAQUAH and all shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage.
Commission Payment & Sales Reporting - All Vendors must report Salmon Days gross receipts and make their commission payment at checkout, Sunday, October 6, 2013 by 8 pm.
Electricity - Electricity is generally not available for Field of Fun Vendors except by special case and must be pre-approved at time of Vendor selection. Generators are only allowed if pre-approved by the Festival office.
Hours of Operation - Festival hours are 10 am – 6 pm, Saturday and Sunday, October 5 and 6, 2013, and all Vendors must be open during this time. Booths must close promptly at 6 pm. Streets are re-opened to vehicle traffic in the evening.
Selection - Each year applications are reviewed for originality, turnover capacity, appeal to children and parents and past history with Salmon Days. Only a limited number of booths are allowed who sell children’s merchandise. Application and past participation does not guarantee acceptance. The Issaquah Salmon Days Festival reserves the right to refuse any application. Notification regarding acceptance will be e-mailed in May.
Sales Tax & Washington State UBI - The Festival purchases a temporary city business license from the City of Issaquah for each vendor.
- Vendors are responsible for collecting, reporting, and paying state sales tax to the State of Washington under Sales Tax Code #1714.
- Washington State requires a UBI (Uniform Business Identifier). To obtain a UBI, call Trina Grey at 206-727-5326; Fax: 206-727-5319. Email: TrinaG@dor.wa.gov Website: www.dor.wa.gov.
Security - Booth structure and contents, including inventory, are the sole responsibility of the Vendor. The Issaquah Salmon Days Festival, Chamber of Commerce and the City of Issaquah do not assume any responsibility for injury to persons, or loss or damage to any property of the Vendors, including theft, accidents or acts of God.
Restrictions
· Vendors are not allowed to ‘rove’ with their merchandise at any time.
· No alcoholic beverages, loud music, televisions or ‘hawking’ are allowed within or in the vicinity of your booth.
· The Issaquah Salmon Days Festival name, logo, and theme are trademarked. Any use must be pre-approved by the Festivals Office.
Set Up & Take Down
· Vendors will be advised of the load-in time (Friday afternoon, October 4 or early Saturday morning, October 5) after acceptance. Set-up must be complete and vehicles must be removed from the park/street by 8:30 am on Saturday and Sunday. Late arrivals must walk in their supplies.
· In case of extreme incliment weather prior to the Festival, the City of Issaquah may limit vehicle access to Veterans' Memorial Park.
· Load-out begins after 6:30 pm on Sunday, October 6. Vehicles are allowed access as soon as the Issaquah Police Dept. declares that it is safe to open the streets. All booths, vehicles and vendor debris must be removed Sunday October 6.
INDEMNITY AND WAIVER - The APPLICANT shall indemnify and hold the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, emands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH arising out of, or in connection with, or incident to, the execution of this Agreement and/or APPLICANT’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by, or result from, the concurrent negligence of the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers, this indemnity provisions shall be valid and enforceable only to the extent of the negligence of the APPLICANT; and provided further, that nothing herein shall require the APPLICANT to hold harmless or defend the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers for damages or loss caused by the CHAMBER OF COMMERCE (Festivals Office) or CITY OF ISSAQUAH’S sole negligence. The APPLICANT expressly agrees that the indemnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of this Agreement. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.
Booth Activities and Merchandise - All activities and merchandise must be consistent with the photos submitted with the application and reviewed during Vendor selection. The Festival reserves the right to close any booth not adhering to these regulations.
Booth Fee - Booth fees are due upon acceptance. In case of cancellation, booth fees will be refunded (less a $20 processing fee) if cancellation is received before August 16, 2013.
Booth sharing is strictly prohibited.
Certificate of Insurance -
The VENDOR shall procure and maintain for the duration of the Salmon Days Festival (including set up and breakdown) insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the VENDOR, their agents, representatives, employees or subcontractors. VENDOR’S maintenance of insurance as required by the agreement shall not be construed to limit the liability of the VENDOR to the coverage provided by such insurance, or otherwise limit the ISSAQUAH CHAMBER OF COMMERCE and CITY OF ISSAQUAH’s recourse to any remedy available at law or in equity. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Any payment of deductible or self-insured retention shall be the sole responsibility of the VENDOR.
The VENDOR shall provide a Certificate of Insurance and additional insured endorsement page(s) evidencing Commercial General Liability insurance written on an ISO occurrence basis form CG 00 01 and shall cover liability arising from premises, operations, property damage, independent contractors and personal injury and advertising injury, with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.
The ISSAQUAH CHAMBER OF COMMERCE, ISSAQUAH SALMON DAYS FESTIVAL and CITY OF ISSAQUAH, its officers, volunteers and agents shall be named as an additional insured on the insurance policy, as respects actions performed by or on behalf of the VENDOR and a copy of the endorsement naming the ISSAQUAH CHAMBER OF COMMERCE, ISSAQUAH SALMON DAYS FESTIVAL and CITY OF ISSAQUAH as additional insured shall be attached to the original Certificate of Insurance and provided to the Festival Office no later than September 7, 2013. The ISSAQUAH CHAMBER OF COMMERCE reserves the right to request certified copies of any required insurance policies.
The VENDOR’S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. The VENDOR’S insurance shall be primary insurance with respect to the ISSAQUAH CHAMBER OF COMMERCE, ISSASQUAH SALMON DAYS FESTIVAL and CITY OF ISSAQUAH and all shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage.
Commission Payment & Sales Reporting - All Vendors must report Salmon Days gross receipts and make their commission payment at checkout, Sunday, October 6, 2013 by 8 pm.
Electricity - Electricity is generally not available for Field of Fun Vendors except by special case and must be pre-approved at time of Vendor selection. Generators are only allowed if pre-approved by the Festival office.
Hours of Operation - Festival hours are 10 am – 6 pm, Saturday and Sunday, October 5 and 6, 2013, and all Vendors must be open during this time. Booths must close promptly at 6 pm. Streets are re-opened to vehicle traffic in the evening.
Selection - Each year applications are reviewed for originality, turnover capacity, appeal to children and parents and past history with Salmon Days. Only a limited number of booths are allowed who sell children’s merchandise. Application and past participation does not guarantee acceptance. The Issaquah Salmon Days Festival reserves the right to refuse any application. Notification regarding acceptance will be e-mailed in May.
Sales Tax & Washington State UBI - The Festival purchases a temporary city business license from the City of Issaquah for each vendor.
- Vendors are responsible for collecting, reporting, and paying state sales tax to the State of Washington under Sales Tax Code #1714.
- Washington State requires a UBI (Uniform Business Identifier). To obtain a UBI, call Trina Grey at 206-727-5326; Fax: 206-727-5319. Email: TrinaG@dor.wa.gov Website: www.dor.wa.gov.
Security - Booth structure and contents, including inventory, are the sole responsibility of the Vendor. The Issaquah Salmon Days Festival, Chamber of Commerce and the City of Issaquah do not assume any responsibility for injury to persons, or loss or damage to any property of the Vendors, including theft, accidents or acts of God.
Restrictions
· Vendors are not allowed to ‘rove’ with their merchandise at any time.
· No alcoholic beverages, loud music, televisions or ‘hawking’ are allowed within or in the vicinity of your booth.
· The Issaquah Salmon Days Festival name, logo, and theme are trademarked. Any use must be pre-approved by the Festivals Office.
Set Up & Take Down
· Vendors will be advised of the load-in time (Friday afternoon, October 4 or early Saturday morning, October 5) after acceptance. Set-up must be complete and vehicles must be removed from the park/street by 8:30 am on Saturday and Sunday. Late arrivals must walk in their supplies.
· In case of extreme incliment weather prior to the Festival, the City of Issaquah may limit vehicle access to Veterans' Memorial Park.
· Load-out begins after 6:30 pm on Sunday, October 6. Vehicles are allowed access as soon as the Issaquah Police Dept. declares that it is safe to open the streets. All booths, vehicles and vendor debris must be removed Sunday October 6.
INDEMNITY AND WAIVER - The APPLICANT shall indemnify and hold the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, emands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH arising out of, or in connection with, or incident to, the execution of this Agreement and/or APPLICANT’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by, or result from, the concurrent negligence of the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers, this indemnity provisions shall be valid and enforceable only to the extent of the negligence of the APPLICANT; and provided further, that nothing herein shall require the APPLICANT to hold harmless or defend the CHAMBER OF COMMERCE (Festivals Office) and CITY OF ISSAQUAH, its agents, employees, and/or officers for damages or loss caused by the CHAMBER OF COMMERCE (Festivals Office) or CITY OF ISSAQUAH’S sole negligence. The APPLICANT expressly agrees that the indemnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of this Agreement. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.
